Upcoming and current procurement
Last Updated: 27 January 2021
This page provides details of the Forestry and Land Scotland procurement pipeline, including:
- Procurements in Progress
- Dynamic Purchasing Systems Currently Open
- Planned Procurements
- Procurements Recently Awarded
- Requirements Under Consideration
- Procurement Processes and Terms
The following procurements are underway. Where links have been provided within the ‘Project title’ column, these will take you to further information about these procurements, including how to tender, where applicable.
|Category||Project title||Tenders close||Expected award|
|Corporate supplies and services||Signage||Not Applicable – Collaborative Framework Call-off Contract||January 2021|
|Fleet||Welfare unit||Not Applicable – Non-competitive Action due to urgency of need||January 2021|
|Roading and infrastructure||Temporary bridge parts||Closed – in evaluation||February 2021|
|Digital||Renewal of data centre||Not Applicable – Non-competitive Action due to cost of change||February 2021|
Our Dynamic Purchasing Systems remain open for eligible suppliers to join throughout their life. Further details about our DPS and how to apply are accessible from the links in the ‘Project title’ column below.
|Manual forest operations||Woodland establishment services across Scotland||1 November 2019|
The table below shows the 2-year FLS procurement pipeline. FLS often carry out pre-market engagement in the form of a Prior Information Notice (PIN) to inform planned procurements. Links to any live PIN notices are below and potential bidders are encouraged to engage with PIN processes, which will help develop tender requirements. Where known, the expected route to market has been indicated. However, this may change as the tender strategy is developed and for some procurements, this is currently unknown.
|Category||Project title||Indicative route to market||Advert expected||Award expected|
|Mechanised forest operations||Harvesting and extract services||Open tender||April 2021||August 2021|
|Mechanised forest operations||Mechanised ground preparation services||Open tender||March 2021||August 2021|
|Mechanised forest operations||Peatland restoration operations services||Open tender||May 2021||December 2021|
|Manual forest operations||Deer culling services||Open tender||April 2021||September 2021|
|Mechanised forest operations||Responsive chainsaw operational services||Open tender||July 2021||February 2022|
|Supply of plants and associated products||Supply of galvanised lifting and storage crates||To be confirmed||May 2022||November 2022|
|Supply of plants and associated products||Supply of plants||Open tender||September 2021||September 2022|
|Manual forest operations||Forest management services (including but not limited to planting, restocking, beat-up)||Open tender||March 2021||September 2021|
|Haulage||Haulage of plants||To be confirmed||August 2022||March 2023|
|Haulage||Machine movement services via low loader||To be confirmed||July 2022||January 2023|
|Haulage||Timber haulage services||Open tender||December 2022||July 2023|
|Supply of plants and associated products||Supply of tree bags for treated trees||Open tender||January 2022||July 2022|
|HR services||Lone worker logging and tracking services||To be confirmed||April 2021||September 2021|
|Surveys||Ecological surveying services||Open tender||February 2021||July 2021|
|Digital||Finance & management information platform/enterprise resource planning||To be confirmed||June 2021||April 2022|
|Professional services||Land agency services – short term needs||Open tender||April 2021||October 2021|
|HR services||Occupational health services||Collaborative call-off||April 2021||May 2021|
|HR services||Payroll and human resources software services||Collaborative call-off||July 2022||November 2022|
|Surveys||Environmental & soil surveying services||Open tender||August 2021||February 2022|
|Professional services||Estates professional services (multiple specialisms including land agency services)||To be confirmed||June 2022||February 2023|
|Digital||Software licensing services various||Collaborative call-off||January 2021||March 2021|
|Print and office supplies and services||Paper records storage services||Collaborative call-off||May 2021||August 2021|
|HR services||Psychometric testing||Collaborative call-off||August 2021||November 2021|
|Digital||Accident and incident reporting software services||Collaborative call-off||August 2021||November 2021|
|Digital||Website development and maintenance services||Collaborative call-off||September 2021||December 2021|
|Digital||Cloud virtual desktop infrastructure software services||Collaborative call-off||April 2021||August 2021|
|HR services||Employee assistance programme services||Collaborative call-off||December 2021||April 2022|
|Fleet||Supply of tractor for nursery||Collaborative call-off||January 2021||April 2021|
|Fleet||Supply of various vehicle parts and workshop consumables||Collaborative call-off||February 2021||April 2021|
|Fleet||Plant lifting machines||To be confirmed||March 2021||September 2021|
|Fleet||Supply of bulk fuel||Collaborative call-off||May 2021||August 2021|
|Fleet||Supply of electric battery charging points – fast charge||To be confirmed||August 2022||February 2023|
|Fleet||Vehicle livery services||Collaborative call-off||September 2021||December 2021|
|Print and office supplies and services||Fuel card payment services for business vehicles||Collaborative call-off||October 2021||January 2022|
|Fleet||Supply of ultra-low emission vehicles||Collaborative call-off||November 2021||February 2022|
|Roading and infrastructure||Civil engineering new roads, upgrades and maintenance works||To be confirmed||March 2021||August 2021|
|Roading and infrastructure||Geotechnical works||To be confirmed||January 2021||February 2021|
|Waste||Waste removal services (including but not limited to chemical, organic, hazardous, general, sanitary, paper, and electrical & electronic equipment (WEEE))||To be confirmed||August 2022||March 2023|
|Fleet||Supply of drill rig||Open tender||February 2021||June 2021|
|Buildings||Buildings maintenance works||Open tender||March 2021||September 2021|
|Buildings||Buildings compliance inspection services & works||To be confirmed||January 2022||July 2022|
|Fleet||Supply of harvester and forwarder machines and spare parts||Open tender||January 2022||July 2022|
|Digital||IT helpdesk management software services||Collaborative call-off||July 2021||December 2021|
|Professional services||Legal services||Collaborative call-off||November 2021||March 2022|
|Print and office supplies and services||Capes vehicle lease agreements||Collaborative call-off||March 2021||June 2021|
|Fleet||Supply of de-stoner and sprayer machines||Open tender||April 2021||September 2021|
|Buildings||Service concessions at various visitor sites||Open concessions tender||December 2021||August 2022|
|Digital||Electronic records management software services||To be confirmed||August 2022||February 2023|
|Print and office supplies and services||Car park cash collection services||Collaborative call-off||February 2021||May 2021|
|Roading and infrastructure||Car park machine maintenance & repair services||Negotiated procedure||June 2021||October 2021|
|Professional services||Technical training services||To be confirmed||April 2022||December 2022|
|Digital||Health & safety system software services||To be confirmed||November 2021||June 2022|
|Buildings||Newton nursery re-development capital building works||To be confirmed||2021||2021|
|Roading and infrastructure||Glentress site development works||To be confirmed||2021||2021|
|Roading and infrastructure||7 stanes site re-development – feasibility services||To be confirmed||2021||2021|
FLS has recently awarded the following contracts. Please use the links provided to view details of successful suppliers, contract values and other relevant information.
|Category||Project title||Award date||Live/Expected live date|
|Digital||Renewal of software licence and support for COGNOS application||1 April 2020||Live|
|Supply of plants and associated products||Purchase of nursery irrigation equipment||20 April 2020||Live|
|Roading & infrastructure||Quarry drill & blast works and explosives supply||22 July 2020||Live|
|Supply of plants and associated products||Supply and delivery of plant protection products||30 July 2020||Live|
|Digital||Microsoft Enterprise license subscription||15 September 2020||Live|
|HR services||Relocation services||14 September 2020||Live|
|HR services||Recruitment advertising services||14 October 2020||Live|
The following table lists requirements that are under consideration for inclusion on FLS' procurement pipeline. These requirements are not yet approved for the pipeline.
|Category||Project title||Project timing||Notes|
|Digital||Data centre||2021||Digital Strategy currently being developed and due to be published during 2021. This will inform future plans for any ongoing data centre needs and whether a re-procurement is required.|
|Print and office supplies and services||Document scanning services||2023||This may be required following procurement of an Electronic Records Management System.|
The sections above refer to some legal procurement processes and terms. The notes below provide a short explanation of selected terms to assist understanding:
- A Contract Notice is the online document that advertises the tendering opportunity.
- A Dynamic Purchasing System (DPS) is an electronic procurement process where the Contract Notice remains open throughout the lifetime of the DPS, meaning that new suppliers can apply to join it at any time.
- A Framework Agreement is an agreement between one or more contracting authority and one or more supplier which establishes the terms under which call-off contract(s) can be put in place between the parties, during the period that the Framework Agreement is live. The Framework Agreement itself is not a guarantee of work.
- A Call-off Contract is an actual contract put in place by applying the terms of the Framework Agreement. FLS also use the term ‘call-off’ when referring to contracts let via a Dynamic Purchasing System.
- Non-competitive Action – Letting a contract without competition, used in exceptional circumstances when normal procurement rules cannot be followed.
- Where ‘open tender’ is stated below, FLS anticipate the tendering opportunity being advertised on Public Contracts Scotland for any and all potential bidders to apply.
- Where ‘collaborative call-off’ is stated, this means FLS are unlikely to advertise the opportunity on the open market and instead anticipate use of an existing Collaborative Framework Agreement or Dynamic Purchasing System.
- Where we have indicated a ‘Category’, this is the FLS category grouping that we have allocated to the procurement. This helps us route enquiries about particular procurements to the correct teams.
- More information on procurement journey terms can be found here.
Please note that this page does not provide details of any planned, low value Regional tenders below £50,000 for goods and services, or below £250,000 for works, which are run by invitation via the Public Contracts Scotland Quick Quote facility. This is a standard process used by public sector buyers to advertise low value/low risk procurement requirements. You can read more about this process here.
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