Upcoming and current procurement
Last Updated: 10 October 2022
This page provides details of the Forestry and Land Scotland procurement pipeline, including:
- Procurements in Progress
- Dynamic Purchasing Systems Currently Open
- Planned Procurements
- Procurements Recently Awarded
- Requirements Under Consideration
- Procurement Processes and Terms
The Procurement Reform (Scotland) Act requires Forestry and Land Scotland (FLS) to produce a 2 year procurement pipeline, to provide potential suppliers with advance notice of future opportunities that may be offered in the marketplace, to assist with planning. FLS will always do its best to provide an accurate pipeline, however plans do and will change from time to time and this page will receive regular updates to reflect any changes that occur. If you would like to find out more about the scope of any of these procurements please This email address is being protected from spambots. You need JavaScript enabled to view it. at This email address is being protected from spambots. You need JavaScript enabled to view it..
Procurements in progress
The following procurements are underway. Where links have been provided within the ‘Project title’ column, these will take you to further information about these procurements, including how to tender, where applicable.
Category | Project title | Indicative route to market | Tenders close | Expected award |
---|---|---|---|---|
Buildings | Building Compliance Works (Hard FM) | Open tender | Mid 2022 | Late 2022 |
Corporate Supplies and Services | Conference Organiser Consultant | Collaborative Call-off | Mid 2022 | Mid 2022 |
Corporate Supplies and Services | Pay by phone for parking | Collaborative Call-off - Mini Comp | Mid 2022 | Mid 2022 |
Digital | Network Lines | Collaborative Call-off | Mid 2022 | Mid 2022 |
Digital | Software Licenses | Collaborative Call-off - Direct Award | - | Mid 2022 |
Digital | Portfolio Management & Corporate System | Collaborative Call-off - Direct Award | - | Mid 2022 |
Digital | Multi Network SIM Voice and Data Services | Collaborative Call-off | Mid 2022 | Late 2022 |
Digital | New Finance System ERP / MIP | Competitive Procedure with Negotiation | Mid 2022 | Early 2023 |
Fleet | Electric battery charging points – 3 phase 350 Kw – Fast charge | Open tender | Late 2022 | Late 2022 |
Fleet | Harvester and Forwarder machinery including parts | Open tender | Mid 2022 | Late 2022 |
HR Services | Lone working | Open tender | Mid 2022 | Late 2022 |
HR Services | Permanent Recruitment Solutions | Collaborative Call-off | Mid 2022 | Mid 2022 |
Manual forest operations | Forest management services and Invasive Vegetation Control | Mid 2022 | Mid 2022 | |
Mechanised forest operations | Mechanised ground preparation services | Open tender | Early 2022 | Mid 2022 |
Mechanised forest operations | Harvesting and Extract | Open tender | Early 2022 | Mid 2022 |
Mechanised forest operations | Peatland Restoration | Open tender | Late 2022 | Early 2023 |
Nursery Supplies and Services | Plant Supply (including cell grown) | Open tender | TBC | Late 2022 |
Office Supplies and Services | Coveralls for Workshops | Collaborative Call-off - Direct Award | - | Mid 2022 |
Office Supplies and Services | Supply of fuel cards for business vehicles | Collaborative Call-off | Mid 2022 | Mid 2022 |
Office Supplies and Services | First Aid Automatic External Defibrillators | Collaborative Call-off | Mid 2022 | Late 2022 |
Professional Services | Estates Contract (multiple Specialisms) including Building Surveying Services | Open tender | Late 2022 | Early 2023 |
Professional Services | Legal Services | Collaborative Call-off | Mid 2022 | Mid 2022 |
Professional Services | Technical Training Framework Replacement | Open Tender | TBC | Early 2023 |
Professional Services | Energy survey/audits | Collaborative Call-off | Mid 2022 | Mid 2022 |
Roading and Infrastructure | Low Loader Moves | Open tender | Late 2022 | Early 2023 |
Roading and Infrastructure | Civil Engineering New Roads and Upgrades including maintenance including North requirements | Open tender | Mid 2022 | Late 2022 |
Surveys | Environmental and Soils Surveys | Open tender | TBC | Late 2022 |
Dynamic Purchasing Systems Currently Open
Our Dynamic Purchasing Systems remain open for eligible suppliers to join throughout their life. Further details about our DPS and how to apply are accessible from the links in the ‘Project title’ column below.
Category | Project Title | Live |
---|---|---|
Manual forest operations | Woodland establishment services across Scotland | 1 November 2019 |
Planned Procurements
The table below shows the 2-year FLS procurement pipeline. FLS often carry out pre-market engagement in the form of a Prior Information Notice (PIN) to inform planned procurements. Links to any live PIN notices are below and potential bidders are encouraged to engage with PIN processes, which will help develop tender requirements. Where known, the expected route to market has been indicated. However, this may change as the tender strategy is developed and for some procurements, this is currently unknown.
Category | Project title | Indicative route to market | Advert expected | Award expected |
---|---|---|---|---|
Buildings | Galvanised Lifting and Storage Crates | Open tender | TBC | Early 2024 |
Corporate Supplies and Services | Creative Services | Collaborative Call-off | TBC | Late 2022 |
Corporate Supplies and Services | Media Planning and Buying | Collaborative Call-off | TBC | Late 2022 |
Corporate Supplies and Services | Digital Marketing | Collaborative Call-off | TBC | Mid 2024 |
Corporate Supplies and Services | Corporate Signage and Furniture | Collaborative Call-off | Late 2023 | Late 2023 |
Corporate Supplies and Services | Public Relations | Collaborative Call-off | TBC | Mid 2024 |
Digital | Electronic Documents and Records Management System | To be confirmed | Late 2022 | Mid 2023 |
Digital | SWAN Services and LAN Infrastructure for Scots Connection | Collaborative Call-Off | Early 2023 | Mid 2023 |
Digital | MFD & Plotters (WFPs) full contract | Collaborative Call-off | Early 2023 | Early 2023 |
Digital | Suggested slot for VME/Asset Management System including Telematics from Reserve if required. | Open tender | TBC | Mid 2023 |
Digital | Payment solution | Open tender | TBC | Early 2024 |
Digital | Efin Licensing Renewal | Collaborative Call-off - Direct Award | - | Late 2023 |
Digital | Mobile Voice and Data Services | Collaborative Call-off | TBC | Early 2023 |
Digital | Digital Transformation and Analysis | Collaborative Call-off | TBC | Early 2023 |
Digital | Asset Management Software (AMX) | Collaborative Call-off | TBC | Mid 2023 |
Digital | Learning Management System | Collaborative Call-off | TBC | Mid 2023 |
Digital | Mobile Client Devices (Laptops) | Collaborative Call-off | TBC | Mid 2023 |
Digital | IT Desktop Devices | Collaborative Call-off | TBC | Late 2023 |
Digital | Itrent/HR/Payroll if required | Collaborative Call-off | TBC | Late 2022 |
Fleet | Vehicle Livery | Collaborative Call-off | Late 2022 | Late 2022 |
Fleet | Capital Vehicle Purchase (ULEV) | Collaborative Call-off | Early 2023 | Early 2023 |
Fleet | ATV/Quad Framework | Open tender | TBC | Mid 2023 |
Fleet | Supply of Oils and Lubricants | Collaborative Call-off | Late 2022 | Late 2022 |
Fleet | Supply of Bulk Fuel | Collaborative Call-off | TBC | Early 2023 |
Haulage | Timber and Plant Haulage | Open tender | Early 2023 | Mid 2023 |
HR Services | Employee Assistance Programme | Collaborative Call-off | Late 2022 | Late 2022 |
HR Services | Employee Benefits | Collaborative Call-off | Late 2022 | Early 2023 |
HR Services | Interim Staff | Collaborative Call-off | Early 2023 | Early 2023 |
HR Services | Psychometric Testing | Collaborative Call-off | Early 2023 | Mid 2023 |
HR Services | Relocation Services | Collaborative Call-off | TBC | Mid 2024 |
Manual Forest Ops | Fencing Supplies and Supply & Install | Open tender | TBC | Mid 2023 |
Mechanised Forest Ops | Responsive chainsaw operations | Open tender | Early 2023 | Mid 2023 |
Nursery Supplies and Services | Supply & Delivery of Plant Protection Products (Pesticides): Acetamipirid | Open tender | Early 2024 | Mid 2024 |
Nursery Supplies and Services | Seed Collection, Extraction & General Nursery Labour Framework | Open tender | TBC | Early 2023 |
Office Supplies and Services | General Office Supplies (inc IT Consumables) | Framework Adoption | - | Late 2022 |
Office Supplies and Services | Office Furniture | Collaborative Call-off | Late 2022 | Late 2022 |
Office Supplies and Services | Professional Printing Services | Collaborative Call-off | Late 2022 | Early 2023 |
Office Supplies and Services | GPC Card Replacement | Collaborative Call-off | Early 2023 | Mid 2023 |
Office Supplies and Services | Car Park Cash Collection | Collaborative Call-off | Mid 2023 | Mid 2023 |
Office Supplies and Services | First Aid Supplies | Collaborative Call-off | Late 2022 | Late 2022 |
Roading and Infrastructure | Engineering Consultancy | Collaborative Call-off | Mid 2022 | Late 2022 |
Roading and Infrastructure | Car parking Machines | Open tender | TBC | Mid 2023 |
Roading and Infrastructure | Drill & Blast works and explosives supply | Open tender | TBC | TBC |
Roading and Infrastructure | Construction & Maintenance of Forest Road Bridges (Re-tender of FW) | Collaborative Call-off | Late 2022 | Late 2022 |
Supply of plants and associated products | Supply of tree bags for treated trees | Open tender | TBC | Mid 2024 |
Surveys | Mensuration Surveys | Open tender | TBC | Late 2023 |
Surveys | Lidar Aerial Surveys | Open tender | TBC | TBC |
Waste | All Waste including chemical, organic, general, sanitary, paper, WEEE etc. | Open tender | TBC | TBC |
Procurements recently awarded
FLS has recently awarded the following contracts. Please use the links provided to view details of successful suppliers, contract values and other relevant information.
Category | Project title | Award date | Live/Expected live date |
---|---|---|---|
Manual Forest Ops | Deer Management | Jun-22 | Jun-22 |
Mechanised forest operations | Ground Preparation and Mechanised Establishment Operations | Jun-22 | Jun-22 |
Digital | Security Information & Event Management (SIEM) System | Sept-22 | Oct-22 |
Buildings | C0235 Concessions at Various Visitor Sites | Mar-23 | Apr-23 |
Under consideration
The following table lists requirements that are under consideration for inclusion on FLS' procurement pipeline. These requirements are not yet approved for the pipeline.
Category | Project title | Project timing | Notes |
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Procurement processes and terms
The sections above refer to some legal procurement processes and terms. The notes below provide a short explanation of selected terms to assist understanding:
- a Contract Notice is the online document that advertises the tendering opportunity
- a Dynamic Purchasing System (DPS) is an electronic procurement process where the Contract Notice remains open throughout the lifetime of the DPS, meaning that new suppliers can apply to join it at any time
- a Framework Agreement is an agreement between one or more contracting authority and one or more supplier which establishes the terms under which call-off contract(s) can be put in place between the parties, during the period that the Framework Agreement is live. The Framework Agreement itself is not a guarantee of work
- a Call-off Contract is an actual contract put in place by applying the terms of the Framework Agreement. FLS also use the term ‘call-off’ when referring to contracts let via a Dynamic Purchasing System
- Non-competitive Action – Letting a contract without competition, used in exceptional circumstances when normal procurement rules cannot be followed.
- where ‘open tender’ is stated below, FLS anticipate the tendering opportunity being advertised on Public Contracts Scotland for any and all potential bidders to apply
- where ‘collaborative call-off’ is stated, this means FLS are unlikely to advertise the opportunity on the open market and instead anticipate use of an existing Collaborative Framework Agreement or Dynamic Purchasing System
- where we have indicated a ‘Category’, this is the FLS category grouping that we have allocated to the procurement. This helps us route enquiries about particular procurements to the correct teams.
- more information on procurement journey terms can be found here
Please note that this page does not provide details of any planned, low value Regional tenders below £50,000 for goods and services, or below £2,000,000 for works, which are run by invitation via the Public Contracts Scotland Quick Quote facility. This is a standard process used by public sector buyers to advertise low value/low risk procurement requirements. You can read more about this process here.
Get in touch
If you have any questions, please contact us.
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