Upcoming and current procurement
Last Updated: 3 December 2021
This page provides details of the Forestry and Land Scotland procurement pipeline, including:
- Procurements in Progress
- Dynamic Purchasing Systems Currently Open
- Planned Procurements
- Procurements Recently Awarded
- Requirements Under Consideration
- Procurement Processes and Terms
The following procurements are underway. Where links have been provided within the ‘Project title’ column, these will take you to further information about these procurements, including how to tender, where applicable.
|Category||Project title||Link to PCS notice||Tenders close||Expected award|
|Fleet||Supply of tractor for nursery||Collaborative call-off||September 2021||October 2021|
|Fleet||Supply of various vehicle parts and workshop consumables||Collaborative call-off||September 2021||October 2021|
|Roading and infrastructure||Civil engineering new roads, upgrades and maintenance works||To be confirmed||December 2021||March 2022|
|Fleet||Supply of drill rig||Open tender||September 2021||November 2021|
|HR services||Lone worker logging and tracking services||To be confirmed||November 2021||February 2022|
|Surveys||Ecological surveying services||Open tender||June 2021||September 2021|
|HR services||Occupational health services||Collaborative call-off||August 2021||August 2021|
|Digital||Accident and incident reporting software services||Collaborative call-off||October 2021||November 2021|
|HR services||Psychometric testing||Collaborative call-off||November 2021||December 2021|
Our Dynamic Purchasing Systems remain open for eligible suppliers to join throughout their life. Further details about our DPS and how to apply are accessible from the links in the ‘Project title’ column below.
|Manual forest operations||Woodland establishment services across Scotland||1 November 2019|
The table below shows the 2-year FLS procurement pipeline. FLS often carry out pre-market engagement in the form of a Prior Information Notice (PIN) to inform planned procurements. Links to any live PIN notices are below and potential bidders are encouraged to engage with PIN processes, which will help develop tender requirements. Where known, the expected route to market has been indicated. However, this may change as the tender strategy is developed and for some procurements, this is currently unknown.
|Category||Project title||Indicative route to market||Advert expected||Award expected|
|Mechanised forest operations||Harvesting and extract services||Open tender||October 2021||February 2022|
|Mechanised forest operations||Mechanised ground preparation services||Open tender||December 2021||March 2022|
|Mechanised forest operations||Peatland restoration operations services||Open tender||January 2022||June 2022|
|Mechanised forest operations||Responsive chainsaw operational services||Open tender||July 2021||February 2022|
|Supply of plants and associated products||Supply of galvanised lifting and storage crates||To be confirmed||May 2022||November 2022|
|Supply of plants and associated products||Supply of plants||Open tender||October 2021||September 2022|
|Manual forest operations||Forest management services (including but not limited to planting, restocking, beat-up)||Open tender||December 2021||March 2022|
|Haulage||Haulage of plants||To be confirmed||August 2022||January 2023|
|Haulage||Machine movement services via low loader||To be confirmed||July 2022||January 2023|
|Haulage||Timber haulage services||Open tender||December 2022||July 2023|
|Supply of plants and associated products||Supply of tree bags for treated trees||Open tender||February 2022||July 2022|
|Digital||Finance & management information platform/enterprise resource planning||Competitive procedure with negotiation||December 2021||May 2022|
|HR services||Payroll and human resources software services||Collaborative call-off||November 2022||April 2023|
|Surveys||Environmental & soil surveying services||Open tender||October 2021||May 2022|
|Professional services||Estates professional services (multiple specialisms including land agency services)||To be confirmed||August 2022||March 2023|
|HR services||Employee assistance programme services||Collaborative call-off||March 2022||April 2022|
|Fleet||Supply of bulk fuel||Collaborative call-off||July 2022||September 2022|
|Fleet||Supply of electric battery charging points – fast charge||To be confirmed||September 2022||February 2023|
|Fleet||Vehicle livery services||Collaborative call-off||November 2021||December 2021|
|Print and office supplies and services||Fuel card payment services for business vehicles||Collaborative call-off||December 2021||January 2022|
|Fleet||Supply of ultra-low emission vehicles||Collaborative call-off||January 2022||February 2022|
|Waste||Waste removal services (including but not limited to chemical, organic, hazardous, general, sanitary, paper, and electrical & electronic equipment (WEEE))||To be confirmed||Q3 2022||Q1 2023|
|Buildings||Buildings Compliance Works (Hard FM)||To be confirmed||Q1 2022||Q3 2022|
|Fleet||Supply of harvester and forwarder machines and spare parts||To be confirmed||Q2 2022||Q3 2023|
|Professional services||Legal services||Collaborative call-off||January 2022||March 2022|
|Digital||IT helpdesk management||Collaborative call-off|
|Print and office supplies and services||General office suppliers (inc IT consumables)||Collaborative call-off||November 2021|
|Fleet||Plant Lifting Machines||To be confirmed||Q1 2022||Q2 2022|
|HR Services||Lone worker logging and tracking services||To be confirmed||February 2022||April 2022|
|Buildings||Concessions at Various Visitor Sites||To be confirmed||May 2022||August 2022|
FLS has recently awarded the following contracts. Please use the links provided to view details of successful suppliers, contract values and other relevant information.
|Category||Project title||Award date||Live/Expected live date|
|Digital||Renewal of software licence and support for COGNOS application||1 April 2020||Live|
|Supply of plants and associated products||Purchase of nursery irrigation equipment||20 April 2020||Live|
|Roading & infrastructure||Quarry drill & blast works and explosives supply||22 July 2020||Live|
|Supply of plants and associated products||Supply and delivery of plant protection products||30 July 2020||Live|
|Digital||Microsoft Enterprise license subscription||15 September 2020||Live|
|HR services||Relocation services||14 September 2020||Live|
|HR services||Recruitment advertising services||14 October 2020||Live|
|Fleet||Welfare Units||7 January 2021||7 January 2021|
|Digital||Software Licencing Services various|
|Print and office supplies and sevices||Car park cash collection services||July 2021||October 2021|
|Roading and infrastructure||Temporary bridge parts|
|Roading and infrastructure||Geotechnical works|
|Buildings||Building maintenance works||April 2021||September 2021|
|Fleet||Capes vehicle lease||September 2021||September 2021|
|Digital||Cloud virtual desktop infrastructure software services||September 2021||September 2021|
|Professional services||Land agency services – short term needs||October 2021||October 2021|
|Print and office supplies and services||Paper records storage services||November 2021||Live 2021|
|Professional services||Newton Nursery Project Management Services||November 2021||November 2021|
|Print and office supplies and services||Paper records storage services||November 2021||Live|
The following table lists requirements that are under consideration for inclusion on FLS' procurement pipeline. These requirements are not yet approved for the pipeline.
|Category||Project title||Project timing||Notes|
|Digital||Data centre||2021||Digital Strategy currently being developed and due to be published during 2021. This will inform future plans for any ongoing data centre needs and whether a re-procurement is required.|
|Print and office supplies and services||Document scanning services||2023||This may be required following procurement of an Electronic Records Management System.|
The sections above refer to some legal procurement processes and terms. The notes below provide a short explanation of selected terms to assist understanding:
- A Contract Notice is the online document that advertises the tendering opportunity.
- A Dynamic Purchasing System (DPS) is an electronic procurement process where the Contract Notice remains open throughout the lifetime of the DPS, meaning that new suppliers can apply to join it at any time.
- A Framework Agreement is an agreement between one or more contracting authority and one or more supplier which establishes the terms under which call-off contract(s) can be put in place between the parties, during the period that the Framework Agreement is live. The Framework Agreement itself is not a guarantee of work.
- A Call-off Contract is an actual contract put in place by applying the terms of the Framework Agreement. FLS also use the term ‘call-off’ when referring to contracts let via a Dynamic Purchasing System.
- Non-competitive Action – Letting a contract without competition, used in exceptional circumstances when normal procurement rules cannot be followed.
- Where ‘open tender’ is stated below, FLS anticipate the tendering opportunity being advertised on Public Contracts Scotland for any and all potential bidders to apply.
- Where ‘collaborative call-off’ is stated, this means FLS are unlikely to advertise the opportunity on the open market and instead anticipate use of an existing Collaborative Framework Agreement or Dynamic Purchasing System.
- Where we have indicated a ‘Category’, this is the FLS category grouping that we have allocated to the procurement. This helps us route enquiries about particular procurements to the correct teams.
- More information on procurement journey terms can be found here.
Please note that this page does not provide details of any planned, low value Regional tenders below £50,000 for goods and services, or below £250,000 for works, which are run by invitation via the Public Contracts Scotland Quick Quote facility. This is a standard process used by public sector buyers to advertise low value/low risk procurement requirements. You can read more about this process here.
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