Upcoming and current procurement
Upcoming and current procurement
Last Updated: 22 July 2024
This page provides details of the Forestry and Land Scotland procurement pipeline, including:
- Procurements in Progress
- Dynamic Purchasing Systems Currently Open
- Planned Procurements
- Procurements Recently Awarded
- Requirements Under Consideration
- Procurement Processes and Terms
The Procurement Reform (Scotland) Act requires Forestry and Land Scotland (FLS) to produce a 2 year procurement pipeline, to provide potential suppliers with advance notice of future opportunities that may be offered in the marketplace, to assist with planning. FLS will always do its best to provide an accurate pipeline, however plans do and will change from time to time and this page will receive regular updates to reflect any changes that occur. If you would like to find out more about the scope of any of these procurements please contact FLS at procurement@forestryandland.gov.scot.
Procurements in progress
The following procurements are underway. Where links have been provided within the ‘Project title’ column, these will take you to further information about these procurements, including how to tender, where applicable.
| Category | Project title | Indicative route to market | Tenders close | Expected award |
|---|---|---|---|---|
| Corporate Supplies and Services | Corporate Signage and Furniture | Collaborative Call-off | - | Late 2024 |
| Fleet | Telematics | Collaborative Call-off | - | Early 2024 |
| Manual Forest Operations | FLS-0057-FW Fencing Install and Supply | Open Tender | 04/09/23 | Early 2024 |
| Mechanised Forest Operations | FLS-0036-C Mechanised Ground Preparation Operations | Open Tender | 25/09/23 | Early 2024 |
| Mechanised Forest Operations | FLS-0072-C Timber Haulage 2024 | Open Tender | 05/03/24 | Early 2024 |
| Nursery Supplies and Services | C0225 Plant Supply (Including Cell-Grown) | Open Tender | 02/10/23 | Early 2024 |
| Roading and Infrastructure | Geotechnical Works | Open Tender | Early 2025 | Mid 2025 |
| Roading and Infrastructure | Drill and Blast Works and Explosives Supply | Early 2025 | Mid 2025 |
Dynamic Purchasing Systems Currently Open
Our Dynamic Purchasing Systems remain open for eligible suppliers to join throughout their life. Further details about our DPS and how to apply are accessible from the links in the ‘Project title’ column below.
| Category | Project Title | Live |
|---|---|---|
| Manual Forest Operations | Woodland Establishment Services across Scotland | 01/11/2019 |
Planned Procurements
The table below shows the 2-year FLS procurement pipeline. FLS often carry out pre-market engagement in the form of a Prior Information Notice (PIN) to inform planned procurements. Links to any live PIN notices are below and potential bidders are encouraged to engage with PIN processes, which will help develop tender requirements. Where known, the expected route to market has been indicated. However, this may change as the tender strategy is developed and for some procurements, this is currently unknown.
| Category | Project title | Indicative route to market | Advert expected | Award expected |
|---|---|---|---|---|
| Buildings | Buildings Maintenance Services | Open Tender | Early 2025 | Mid 2025 |
| Buildings | Cleaning of Buildings | Open Tender | Early 2024 | Mid 2024 |
| Buildings | Galvanised Lifting and Storage Crates | Open Tender | Mid 2024 | Late 2024 |
| Corporate Supplies and Services | Digital Marketing | Collaborative Call-Off | - | Early 2024 |
| Corporate Supplies and Services | Public Relations | Collaborative Call-Off | - | Mid 2024 |
| Corporate Supplies and Services | Records Storage | Collaborative Call-Off | - | Late 2025 |
| Digital | Digital Transformation and Analysis | Collaborative Call-Off | - | Early 2024 |
| Digital | Electronic Records Management System | Open Tender | Late 2024 | Early 2025 |
| Digital | Cloud VDI | Collaborative Call-Off | - | Mid 2024 |
| Digital | Software Value Added Reseller (SVAR) | Collaborative Call-Off | - | Early 2024 |
| Digital | eFin Licensing Renewal | Collaborative Call-Off | - | Early 2024 |
| Fleet | Harvester and Forwarder Machinery including Parts & Servicing | Open Tender | Early 2024 | Early 2024 |
| Fleet | Car Hire Provision | Collaborative Call-Off | - | Mid 2024 |
| Fleet | CAPES Leases | Collaborative Call-Off | - | Mid 2025 |
| Manual Forest Operations | Deer & Other Wildlife Management (Preliminary Market Consultation) | TBC | TBC | TBC |
| Manual Forest Operations | Planting, Grounds Maintenance & Vegetation Management Framework Agreement | Open Tender | Mid 2024 | Late 2024 |
| Manual Forest Operations | Woodland Creation | Open Tender | Late 2024 | Mid 2025 |
| Mechanised Forest Operations | Harvesting | Open Tender | Mid 2024 | Late 2024 |
| Mechanised Forest Operations | Steep Ground Harvesting | Open Tender | Mid 2024 | Late 2024 |
| Mechanised Forest Operations | Mechanised Ground Preparation Framework | Open Tender | Mid 2024 | Late 2024 |
| Mechanised Forest Operations | Chainsaw Operations | Open Tender | Early 2024 | Mid 2024 |
| Nursery Supplies and Services | Plant Haulage | Open Tender | Mid 2024 | Late 2024 |
| Nursery Supplies and Services | Seed Collection (Including Aerial), Extraction, Seed Treatment, Seed Testing & General Nursery Labour Framework | Open Tender | TBC | TBC |
| Nursery Supplies and Services | Supply & Delivery of Plant Protection Products (Pesticides): Acetamipirid | Open Tender | Early 2025 | Mid 2025 |
| Nursery Supplies and Services | Treated & Non-Treated Tree Bags (or Alternative More Sustainable Options) | Open Tender | Late 2024 | Early 2025 |
| Office Supplies and Services | Car Park Cash Collection | Collaborative Call-Off | - | Mid 2025 |
| Waste | All Waste including chemical, organic, general, sanitary, paper, WEEE, fly tipping and specialist waste etc. | Open Tender | Early 2024 | Mid 2024 |
Procurements recently awarded
FLS has recently awarded the following contracts. Please use the links provided to view details of successful suppliers, contract values and other relevant information.
| Category | Project title | Award date | Live/Expected live date |
|---|---|---|---|
| Manual Forest Operations | FLS-0006-C Glenside Woodland Establishment | February 2024 | February 2024 |
| Manual Forest Operations | FLS-0005-C Lanehead Woodland Establishment | February 2024 | February 2024 |
| Roading and Infrastructure | FLS-111-C Low Loader Moves – West Region – West Argyll | December 2023 | December 2023 |
| Roading and Infrastructure | FLS-0037-F Low Loader Moves 2023 | December 2023 | December 2023 |
| Digital | SWAN 2 | February 2024 | February 2024 |
| Nursery Supplies and Services | FLS-0080-FW Tree Shelters and Associated Products | April 2024 | April 2024 |
| Professional Services | UKWAS Auditing 2024 -2029 | May 2024 | June 2024 |
| Professional Services | FLS-0058-FW Mensuration, Establishment and Other Related Surveys | May 2024 | May 2024 |
| Digital | IT Desktop Devices | May 2024 | May 2024 |
Procurement processes and terms
The sections above refer to some legal procurement processes and terms. The notes below provide a short explanation of selected terms to assist understanding:
- a Contract Notice is the online document that advertises the tendering opportunity
- a Dynamic Purchasing System (DPS) is an electronic procurement process where the Contract Notice remains open throughout the lifetime of the DPS, meaning that new suppliers can apply to join it at any time
- a Framework Agreement is an agreement between one or more contracting authority and one or more supplier which establishes the terms under which call-off contract(s) can be put in place between the parties, during the period that the Framework Agreement is live. The Framework Agreement itself is not a guarantee of work
- a Call-off Contract is an actual contract put in place by applying the terms of the Framework Agreement. FLS also use the term ‘call-off’ when referring to contracts let via a Dynamic Purchasing System
- Non-competitive Action – Letting a contract without competition, used in exceptional circumstances when normal procurement rules cannot be followed.
- where ‘open tender’ is stated below, FLS anticipate the tendering opportunity being advertised on Public Contracts Scotland for any and all potential bidders to apply
- where ‘collaborative call-off’ is stated, this means FLS are unlikely to advertise the opportunity on the open market and instead anticipate use of an existing Collaborative Framework Agreement or Dynamic Purchasing System
- where we have indicated a ‘Category’, this is the FLS category grouping that we have allocated to the procurement. This helps us route enquiries about particular procurements to the correct teams.
- more information on procurement journey terms can be found here
Please note that this page does not provide details of any planned, low value Regional tenders below £50,000 for goods and services, or below £2,000,000 for works, which are run by invitation via the Public Contracts Scotland Quick Quote facility. This is a standard process used by public sector buyers to advertise low value/low risk procurement requirements. You can read more about this process here.
Get in touch
If you have any questions, please contact us.